Privacy and personal data protection policy of www.japanstore.pl platform

Providing your personal data, as well as your consent for their processing are completely voluntary. You should be informed that the Seller (Kazutoshi Yoshida) may process your personal data from the order form, because it is necessary for its conclusion and its implementation - this processing is carried out on the basis of art. 6 par. 1 letr. b) concerning the general regulation on the protection of personal data of 27 April 2016 (GDPR).

All provided personal data are being processed only to the extent and purpose you have given your consent to. However, if you decide not to provide data necessary to process the order and you do not agree to their processing, unfortunately we will not be able to carry out your order.

We would like to inform you that for the contract purposes (processing your order), your data from the order form will be send to the Seller, but only once- in accordance with art. 49 par. 1 let. b) GDPR. Then your data will be used only once by the Japanese post office. The Seller abides strict personal data security policy based on appropriate legal securities, which are standard contractual clauses concerning the protection of personal data, approved by the European Commission.

According to art. 13 par. 1 and 2 of the General Regulation on the Protection of Personal Data of April 27, 2016 (GDPR), we would like to inform you that:

1) the administrator of your personal data (ADO) is: Japanstore LLC, pod adresem 108 WEST 13TH ST, Wilmington, New Castle, DE 19801, US. As far as your personal data are concerned, you can also contact us at the following e-mail address: biuro@japanstore.pl
2) as far as your personal data protection and exercising your rights are concerned, you can contact the administrator (ADO) via email: ado@japanstore.pl, correspondence concerning this case can be sent to the address of our headquarters mentioned in point 1;
3) Your personal data provided in the contract will be processed on the basis of art. 6 par. 1 subparagraph a) and b) GDPR- we have the right to process personal data of a person who has given an express consent for a given purpose and/or when it is necessary to conclude the contract;
We can also transfer your data to our employees; they are obliged to protect your personal data at least as much as we do and he/she will transfer them further only if there is yours explicate consent or there are permissions that allow it.
We would like to inform you that for the purposes of performing the contract (that is, processing your order), we will send your data from the order form to the Seller, but only once - in accordance with art. 49 par. 1 let. b) GDPR. Then your data will be used only once by the Japanese post office. The Seller abides strict personal data security policy. In addition, the Seller will not transfer them if he or she does not obtain your consent or there are no legal permissions that allow it;
If you have agreed to receive the newsletter, we would like to inform you that under the contract for entrusting and processing personal data, we can transfer your data to FreshMail Sp. z o.o. ( 155c 29Listopada Avenue, 31-406 Kraków, NIP 6751496393, KRS: 0000497051), exclusively for the purpose of providing e-mail marketing services and activities connected with this service. The company is obliged to ensure high and adequate protection of your data. You can withdraw the newsletter subscription at any time.
4) Your personal data collected for this purpose will be stored for the maximum period of warranty and/or limitation of contractual liability claims, depending on which period is longer, but not longer than 6 years from the end of the year in which your data have been given to us;
5) Your personal data will be neither profiled nor automatically processed;
6) You have the right to access your data and the right to correct, to delete them(„the right to be forgotten”), to limit processing, to transfer data and the right to object to the data processing.
7) Providing data for the above-mentioned purpose is voluntary; you have the right to withdraw your consent for processing at any time without any legal problems, even if processing was made based on your consent given before its withdrawal.
8) You have the right to file a complaint regarding the processing of your personal data to the supervisory authority i.e. the Inspector General for Personal Data Protection.

The administrator is obliged to respond to the requests of a person (whose personal data are a matter of concern), without undue delay - within one month, and if he/she does not intend to meet such a request - the reasons should be given. If it is necessary, this period can be extended by another two months. Based on Article 12 paragraph 5 of GDPR, though the above mentioned activities of the Administrator are generally free of charge, if the demands are clearly irrational or excessive, in particular due to its constant nature, the Administrator, for this reason, may (i) charge an appropriate fee, including administrative costs of providing information, communication or taking appropriate actions or (ii) refuse to take action in connection with the request.

Remember, before executing your rights, we will have to make sure that you are the right person, we need to identify and verify you.
In a situation where you forget your password or other problems with logging in, please contact us at: biuro@japanstore.pl
We can assure you that our www.japanstore.pl platform abides a strict personal data security policy. Your personal data are safe with us and we make every effort to ensure that this level is the highest. That is why, a personal data processing contract was concluded with zenbox sp. z o.o. (based in Częstochowa, 7/6 Dąbrowskiego street).

1.In accordance with legal requirements, the platform has registered personal data files in the register kept by the Inspector General for Personal Data Protection (GIODO).

2.What kind of data are collected by the www.japanstore.pl platform automatically?
The platform automatically collects information contained in cookies. Files (cookies) are text files that are stored in the user's device. They are needed to make website pages work properly. First of all, they contain the name of the website, its unique number, the storage time on the device. Platform (www.japanstore.pl) is an entity that is sending cookies to the user's device and can have an access to them. The platform uses files (cookies) in order to:

  • adjust the website content to the user’s individual preferences, first of all these files recognize the device in order to display the page according to given preferences;
  • prepare statistic analyses that help to learn about users' preferences and behaviours, analysis of these statistics is anonymous and allows us to adjust the content and appearance of the website to trends, statistics are also used to assess the popularity of the website;
  • log in the Platform;
  • staying login on each subsequent Platform website.

The platform uses two basic types of files (cookies) - session and permanent. Session files are temporary, stored until you leave the website (by entering a different page, logging out or turning off the browser). Permanent files are stored in the user's device until they are deleted by the user or for the time from their settings.
The legal basis for the processing of your data from cookies is your voluntary consent to data processing, including profiling (Article 6 paragraph 1 letr. a). Providing personal data for these purposes is voluntary. If you do not give your consent to the processing of personal data given by you while using DA website, your personal data will not be processed for this purpose. These data will be processed until you withdraw your consent, stop using our websites or change your browser settings - the User can change browser settings to block cookies any time.

Your personal data from cookies will neither be precessed automatically nor transferred outside the borders of Republic of Poland. Please note that many browsers have default settings that enable saving the files (cookies) in the device. More detailed information about files (cookies) are available on the website ciasteczka.org.pl
Additionally, the Platform can also collect data normally collected by internet system administrators as so-called logs or log files. The information contained in the logs may include Client's IP address, type of platform and web browser, Internet provider and the address of the website from which the Customer entered the Website. These data will be archived and used for statistical analysis and analysis of the website users' global movements. These data will not be connected with personal data provided by the client.

The basis for processing this category of data is the legitimate interest of the Administrator (Article 6 paragraph 1 letter f, GDPR) - the lack of adequate information can cause: problems with validation of the japanstore.pl website and its functionality or may prevent from its effective positioning. The data will be processed for these purposes until you express your objection or until you finish using our websites.

3. What data does www.japanstore.pl platform collect during registration?

www.japanstore.pl platform collects the following data:
1) surname and first name,
2) address of permanent residence,
3) address for correspondence, if it is different from the address of permanent residence,
4) e-mail address,
5) telephone number,
6) and information about the company and its address (in the case of an account for companies).

Providing the data mentioned above is voluntary but necessary for registration and purchase. In addition, after obtaining a separate consent, the www.japanstore.pl platform can collect information concerning users for marketing purposes and enabling customers to take advantage of promotion programs and other occasional actions: date of birth. Providing these data is voluntary -the Customer's consent is required and it is necessary only for the implementation of the above mention options. We would like to emphasize that the customer does not have to provide this data if he/she does not want to use the above mentioned possibilities. We would like to inform that current instructions and information regarding the processing of personal data are also available on the website HERE.

Given data are processed only for the needs of the www.japanstore.pl Platform, for the implementation of Orders. They are transferred to the Seller (a party of a contract concluded through japanstore.pl platform) and parties supporting us in providing electronic services, that is, which provide services hosting, payment, credit, cooperate as part of marketing campaigns: newsletter (subscription agreement is needed). These entities are obliged to secure your data properly.

Due to the need to prevent Internet robots from performing certain actions on japanstore.pl, we use reCAPTCHA - Google mechanism/while sending messages to us through the „contact us” site: https://japanstore.pl/en/contact-us/ to check if users’ behaviour is similar to that of robots. In such a situation, we may disclose your IP address to Google LLC. The user is responsible for the accuracy of the entered data.

The basis for processing this category of data is the legitimate interest of the Administrator (Article 6 paragraph 1 letter f, GDPR) - the lack of adequate information can cause: problems with validation of the japanstore.pl website and its functionality or may prevent from its effective positioning. The data will be processed for these purposes until you express your objection or until you finish using our websites.

4. Technical means and Client’s duties.

The platform makes every effort to protect the data provided by Clients and protect them against the third parties’ actions. We take advantage of all necessary security means to protect: servers, connections and the Website in order to protect Clients’ data. Thanks to the personal data processing contract, your data are safe. Technical security means are available at http://zenbox.pl/zenbox_giodo_zabezpieczenie_techniczne.doc

All connections concerning the Client’s electronic payments, if such an option is chosen, will be made via a secure encrypted SSL connection. However, the actions taken by us may turn out to be insufficient if the Client does not comply with the safety rules himself/herself. In particular, the Client must keep the login and password for the Website confidential and not share them with third parties. The platform will ask Clients to provide only when logging in to the Website. In order to prevent unauthorized persons from using the Client's account, please log out every time after using the Website.

5. Questions and reservations.

Questions regarding the Privacy Policy of the www.japanstore.pl platform should be directed to: biuro@japanstore.pl


With regard toGDPR, we need your consent for processing of your personal data stored in cookies files. Below you will find a full range of information on this subject. By clicking or navigating on this platform, I give my consent to store cookieson the device and to process my personal data given while using the website and other parameters stored in cookies for marketing (including profiling) and analytical purposes by Japanstore LLC, 108 WEST 13TH ST, Wilmington, New Castle, DE 19801, USA (hereinafter: Japanstore LLC) and trusted partners. The data administrator is: Japanstore LLC, 108 WEST 13TH ST, Wilmington, New Castle, DE 19801, USA. Purposes of data processing: marketing, including profiling and analytical purposes; providing electronically supplied services; matching the content of websites to preferences and interests; bots and abuses detection; statistical measurements and services improvements (analytical goals); Legal basis for data processing: marketing, including profiling and analytical goals - your separate consent is required; providing services - necessity of data for providing services; other purposes - legitimate interest of the data administrator; Recipients of data: the Administrator is the recipient of the data. The rights of the data subject: the right to request correction, the right to remove or limit data processing, the right to withdraw consent to the processing of personal data. Full information: available at "Privacy Policy".

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